Student Government
Association Information
Welcome from the
SGA President
Overview
Getting Involved
Constitution and By-Laws
Printable Student Schedule
Services for Students
Computing my GPA
Cosmetic Arts Center
Counseling/Disabilities
Health and Safety
Other Services
Phone Calls
Student Fees
Policies and Procedures
Aids and Other Contagious
Diseases
Drug and Alcohol
Computer Usage
Procedure
Registered Sex
Offender Info
Sexual Harassment
Student Academic
Appeal Procedure
Student Rights,
Responsibilites,
and Judicial Procedures
|
I. PURPOSE
This section will define the procedures for student usage of the computer
resources and network systems at Haywood Community College.
ll. SCOPE
Haywood Community College will provide computer resources to students
for the purpose of completing college-related assignments. These assignments
include, but are not limited to the following: data entry and retrieval, report
preparation, records maintenance, instruction, research, and planning. Because of
this wide range of users and uses, it is necessary to establish procedures to ensure
that the systems are used in the most efficient manner possible while providing
for the protection of equipment, data, and software. While the Director of
Technology is charged with the responsibility for the proper use of the computer
systems, it is everyone’s responsibility to see that the computers are properly used
and that security is maintained. Since all of these responsibilities can be
considered under the broad category of security, each user must be aware of and
employ proper operating procedures to ensure security. Access to the systems
will be on a “need to know” basis considering the accomplishment of assigned
duties. In this context, “the system” means both the equipment and the data.
lll. SECURITY
Security refers to the protection of all equipment resources from any kind of
damage and the protection of data from
(1) disclosure to any unauthorized person,
(2) unauthorized modification, or
(3) destruction.
While disclosure or damage
may occur accidentally or intentionally, the results are the same. The security
system implemented in these procedures will, if used properly, prevent the
previously mentioned occurrences from happening.
1. The basic control over access of the college computer system is by User ID and
password protection. Each computer system has a personal ID that must not be
used by any other user. There is no right of privacy in computer systems owned
by or leased by the college.
2. Student users should not leave their microcomputer system unattended. If a
user must leave the immediate area of their workstation for an extended period of
time, he/she should log off the system. Sensitive information should not be left
unattended or sent to printers that are located in areas open to the public.
3. Students are responsible for reporting suspected security violations to the
Technology Services staff immediately. The Technology Services staff will
investigate the violation and take appropriate action where required.
4. The staff will strictly control physical access to the central computers.
Students will not be allowed to enter the computer room unless authorized by one
of the Technology Services staff members. There will be no exceptions to this
procedure.
lV. MICROCOMPUTER AND NETWORK SYSTEMS
In addition to the administrative and student computing systems, the college
owns a large number of other computing devices primarily microcomputers.
While all of the aforementioned security concerns and procedures apply to these
devices, the security problem with stored data is much smaller. Issues concerning
the use and protection of software are of major concern with microcomputers.
The college does not purchase microcomputer software outright, but rather buys a“software license” which allows the college to use the software but severely
restricts anything other than the use of the software on a single computer or
network.
 With this in mind, the following must be adhered to:
1. SOFTWARE: Unless specifically authorized in writing by the software
developer or publisher, programs and their related documentation shall not
be reproduced in any form. U. S. Copyright Law provides for civil
damages of $50,000 or more and criminal penalties including fines and
imprisonment in cases involving the illegal reproduction of software.
Students cannot install software on college-owned microcomputers unless
authorized by an employee of the college. Students involved in the making
or use of unauthorized copies of computer software will be subject to
disciplinary action as appropriate under the circumstances. Unauthorized
copies or illegal software installed by students will be confiscated and
destroyed. Software licensed to the college will not be removed from the
campus without the specific written permission of the Director of
Technology.
2. ELECTRONIC MEDIA: Technology Services will practice appropriate
measures to provide security, operability and integrity of the Wide Area
Network, hereafter referred to as WAN, including e-mail, Internet, and
other related resources. The college will not guarantee that electronic
media stored on microcomputers and transmitted on the WAN will remain
confidential and secure. Additionally, computer-related files and data
created or stored on college microcomputer systems are considered open
records and are subject to discovery and subpoena during disciplinary and
legal actions. The college reserves the right to view and disclose the
contents of e-mail and data created, transmitted, received, and stored on
college-owned microcomputers.
3. AUTHORIZED USAGE: Microcomputer Users should not deliberately
attempt to modify or degrade the performance of college-owned systems.
The systems are provided as a service and should be used to complete
college-related assignments and research, not for personal recreation or
business. The college computer systems must not be used to intercept
data, monitor user accounts, gain unauthorized access to restricted data, or
for any purpose that violates federal, state or local regulations.
4. MORALS, ETHICS, AND AUDITS: Freedom of expression is a
constitutional right afforded to individuals. However, microcomputer
system users are held accountable for their actions and must respect the
rights of other individuals that may be offended by the services and
images retrieved on the Internet. Creating, viewing, storing, transmitting
or publicly displaying pornographic material (as defined by the U.S.
Supreme Court), obscene, defaming, slanderous, harassing, or offensive
data (including sound, video, text, and graphics data) is prohibited.
Freedom of expression and the right of privacy are constitutional rights
afforded to individuals. Nevertheless, these rights have certain limits. At
HCC, as in other public colleges and universities, there are limitations to
speech and privacy rights when an employee or student uses computer
resources owned or leased by the institution. The users of computers
either owned or leased by HCC have a diminished right of privacy and
their expression or speech is limited to that of a nonpublic forum. Therefore,
microcomputer system users are held accountable by the college for
their actions including, but not limited to, their respect for the rights of
other individuals that may be offended by the services and images retrieved
on the Internet.
The college prohibits the creating, viewing, storing, transmitting, or
publicly displaying of pornographic material (as defined by the U.S.
Supreme Court), obscene, defaming, slanderous, harassing, or offensive
data (including sound, video, text, and graphics data). Moreover, users
may not download to or maintain unlawful material on college-owned or
leased computer systems (Urofsdy, et al. v. Gilmore (4th Cir., 2000) or
on privately owned computers used on the campus (U.S. v. Simmons,
206 F.3d 392 (4th Cir., 2000).
HCC reserves the right to conduct electronic audits to enforce its policies,
regulations, and procedures in the usage of the administrative systems,
computer resources and network systems at Haywood Community
College. Individuals who feel they have been harassed should report the
incident to the Director of Technology.
5. VIOLATIONS: Any student who learns of a violation of these
procedures must report it to a member of the college faculty or
Technology Services staff as soon as possible. Violators of the computer
usage procedures previously stated will be subject to one or more of the
following disciplinary sanctions: admonition, temporary or permanent
suspension of computer access privileges, or dismissal from the college as
stated in the Student Handbook.
|
